Administrative assistant jobs in Luxembourg for foreigners

Administrative assistant jobs in Luxembourg for foreigners

Administrative assistant jobs in Luxembourg for foreigners, Main Agency CALES & Associés is a premier law firm based in Luxembourg, specializing in a broad spectrum of legal services for both corporate and individual clients. With a strong focus on providing expert legal advice and representation, our firm has earned a reputation for excellence, integrity, and personalized service. We are committed to understanding our clients’ unique needs and offering tailored solutions to meet their goals. Join our dedicated team of legal professionals and support staff, where you will contribute to our mission of delivering exceptional legal services.

Job Description:

As an Administrative Assistant at Main Agency CALES & Associés, you will be responsible for providing comprehensive administrative support to the firm’s legal team and clients. Your role will involve managing day-to-day office tasks, facilitating communication, and ensuring the smooth operation of our office in Luxembourg.

Job Details:

  • Employer Name: Main Agency CALES & Associés
  • Job Location: Luxembourg
  • Salary:€1550.00 – €2500.00 Monthly
  • Job Position: Administrative assistant
  • Job Type: Full Time, Permanent, Part-Time, 40-60 hours per week
  • Education: High School or Diploma Degree
  • Experience: 1-2 Basic Requirements
Key responsibilities include:
  • Answering incoming phone calls, directing them to the appropriate personnel, and taking accurate messages
  • Managing calendars, scheduling meetings, and coordinating appointments for attorneys and other staff members
  • Preparing and editing legal documents, correspondence, reports, and presentations
  • Organizing and maintaining physical and electronic files, ensuring documents are accurately filed and easily accessible
  • Assisting with client intake processes, including collecting necessary information and maintaining confidentiality
  • Coordinating travel arrangements, including booking flights, hotels, and transportation for business trips
  • Supporting the billing and invoicing process by preparing invoices and tracking payments
  • Assisting with office supply management and equipment maintenance to ensure the office runs smoothly
  • Greeting clients and visitors, creating a welcoming atmosphere, and ensuring their needs are met
  • Providing administrative support for special projects and initiatives as required by the firm’s management team
Qualifications:
  • Previous experience as an administrative assistant or in a similar role preferred
  • Strong organizational skills with an ability to manage multiple tasks and priorities simultaneously
  • Excellent communication skills, both verbal and written, with attention to detail
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and collaboratively within a team environment
  • Discretion and professionalism when handling confidential information
  • Flexibility to adapt to changing demands and work under pressure
  • Fluency in English; knowledge of French, German, or Luxembourgish is an asset
Company Benefits:

Main Agency CALES & Associés offers competitive wages and a comprehensive benefits package to our employees, including:

  • Opportunities for career advancement within the firm
  • Training and professional development programs to support skill growth and career goals
  • Employee wellness programs and initiatives
  • A supportive and inclusive work environment with opportunities for recognition and appreciation
  • Canada Jobs Opportunities.

Join the Main Agency CALES & Associés team and become part of a dynamic organization where you can contribute to our success and grow your career. Apply now to start your journey as an Administrative Assistant with us.

How to apply:
  • Dear candidates kindly send your resume or visit the official website here or at cales@agencefoyer.lu
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