Administrative Assistant, Cigale LGBTIQ+ Center is a vibrant and inclusive organization dedicated to supporting and advocating for the rights and well-being of the LGBTIQ+ community in Luxembourg. Founded on principles of equality, acceptance, and empowerment, Cigale offers a safe and welcoming space for individuals to connect, access resources, and participate in a wide range of programs and services. Our center provides counseling, educational workshops, social events, and advocacy initiatives aimed at fostering a more inclusive and supportive society for all.
Job Overview
Cigale LGBTIQ+ Center is seeking an organized and motivated Administrative Assistant to join our team. The ideal candidate will have excellent organizational skills, a keen eye for detail, and a strong commitment to supporting the LGBTIQ+ community. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our center by managing administrative tasks, supporting staff and volunteers, and providing exceptional service to our visitors and clients.
Job Details:
- Employer Name: Cigale LGBTIQ+ Center
- Job Location: Luxembourg
- Salary:€2550.00 – €3500.00 Monthly
- Job Position: Administrative Assistant
- Job Type: Full Time, Permanent, Part-Time, 40-60 hours per week
- Education: High School or Diploma Degree
- Experience: 1-2 Basic Requirements
Key Responsibilities
- Office Management: Oversee day-to-day administrative functions, including managing phone calls, emails, and correspondence, maintaining office supplies, and ensuring a well-organized workspace.
- Front Desk Support: Greet visitors, answer inquiries, and provide information about our programs and services in a friendly and professional manner.
- Scheduling and Coordination: Assist in scheduling appointments, meetings, and events, coordinating with staff, volunteers, and external partners as needed.
- Record Keeping: Maintain accurate and confidential records, including client information, program data, and financial transactions.
- Documentation: Prepare and edit documents, reports, and presentations, ensuring accuracy and adherence to organizational standards.
- Database Management: Update and manage our contact database, ensuring information is current and accurately recorded.
- Event Support: Assist with the planning and execution of events and activities, including logistics, registration, and on-site support.
- Financial Administration: Support financial processes such as invoicing, expense tracking, and budget management, in collaboration with the finance team.
- Volunteer Coordination: Assist in the recruitment, orientation, and scheduling of volunteers, ensuring they have the necessary resources and support.
Qualifications
- Education: High school diploma or equivalent; additional qualifications in administration or office management are a plus.
- Experience: Minimum of 2 years of experience in an administrative or office support role, preferably within a non-profit or community organization.
Skills:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.
- Ability to work independently and as part of a team.
- Sensitivity to and understanding of LGBTIQ+ issues and a commitment to diversity and inclusion.
- Languages: Fluency in English; proficiency in Luxembourgish, French, or German is highly desirable.
- Personal Attributes: Friendly, approachable, and empathetic, with a high degree of integrity and confidentiality.
Why Join Cigale LGBTIQ+ Center?
- Impactful Work: Contribute to a meaningful cause by supporting the LGBTIQ+ community and promoting equality and inclusion.
- Supportive Environment: Work in a welcoming and inclusive atmosphere that values diversity and fosters a sense of belonging.
- Professional Growth: Opportunities for ongoing training and professional development in a dynamic and growing organization.
- Competitive Compensation: Attractive salary package with benefits, reflecting the importance of your role within our team.
Join the Cigale LGBTIQ+ Center and be part of a dedicated team working towards a more inclusive and supportive society for the LGBTIQ+ community in Luxembourg.
How to apply:
- Dear candidates kindly send your resume or send your resume to the official mail: info@cigale.lu
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