Administrative Assistant

Administrative Assistant, Cigale LGBTIQ+ Center is a vibrant and inclusive organization dedicated to supporting and advocating for the rights and well-being of the LGBTIQ+ community in Luxembourg. Founded on principles of equality, acceptance, and empowerment, Cigale offers a safe and welcoming space for individuals to connect, access resources, and participate in a wide range of programs and services. Our center provides counseling, educational workshops, social events, and advocacy initiatives aimed at fostering a more inclusive and supportive society for all.

Job Overview

Cigale LGBTIQ+ Center is seeking an organized and motivated Administrative Assistant to join our team. The ideal candidate will have excellent organizational skills, a keen eye for detail, and a strong commitment to supporting the LGBTIQ+ community. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our center by managing administrative tasks, supporting staff and volunteers, and providing exceptional service to our visitors and clients.

Job Details:

  • Employer Name: Cigale LGBTIQ+ Center
  • Job Location: Luxembourg
  • Salary:€2550.00 – €3500.00 Monthly
  • Job Position: Administrative Assistant
  • Job Type: Full Time, Permanent, Part-Time, 40-60 hours per week
  • Education: High School or Diploma Degree
  • Experience: 1-2 Basic Requirements
Key Responsibilities
  • Office Management: Oversee day-to-day administrative functions, including managing phone calls, emails, and correspondence, maintaining office supplies, and ensuring a well-organized workspace.
  • Front Desk Support: Greet visitors, answer inquiries, and provide information about our programs and services in a friendly and professional manner.
  • Scheduling and Coordination: Assist in scheduling appointments, meetings, and events, coordinating with staff, volunteers, and external partners as needed.
  • Record Keeping: Maintain accurate and confidential records, including client information, program data, and financial transactions.
  • Documentation: Prepare and edit documents, reports, and presentations, ensuring accuracy and adherence to organizational standards.
  • Database Management: Update and manage our contact database, ensuring information is current and accurately recorded.
  • Event Support: Assist with the planning and execution of events and activities, including logistics, registration, and on-site support.
  • Financial Administration: Support financial processes such as invoicing, expense tracking, and budget management, in collaboration with the finance team.
  • Volunteer Coordination: Assist in the recruitment, orientation, and scheduling of volunteers, ensuring they have the necessary resources and support.
  • Education: High school diploma or equivalent; additional qualifications in administration or office management are a plus.
  • Experience: Minimum of 2 years of experience in an administrative or office support role, preferably within a non-profit or community organization.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.
  • Ability to work independently and as part of a team.
  • Sensitivity to and understanding of LGBTIQ+ issues and a commitment to diversity and inclusion.
  • Languages: Fluency in English; proficiency in Luxembourgish, French, or German is highly desirable.
  • Personal Attributes: Friendly, approachable, and empathetic, with a high degree of integrity and confidentiality.
Why Join Cigale LGBTIQ+ Center?
  • Impactful Work: Contribute to a meaningful cause by supporting the LGBTIQ+ community and promoting equality and inclusion.
  • Supportive Environment: Work in a welcoming and inclusive atmosphere that values diversity and fosters a sense of belonging.
  • Professional Growth: Opportunities for ongoing training and professional development in a dynamic and growing organization.
  • Competitive Compensation: Attractive salary package with benefits, reflecting the importance of your role within our team.

Join the Cigale LGBTIQ+ Center and be part of a dedicated team working towards a more inclusive and supportive society for the LGBTIQ+ community in Luxembourg.

How to apply:
  • Dear candidates kindly send your resume or send your resume to the official mail:
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