Secretary, Decor Interior Design is a leading interior design firm based in the bustling United Arab Emirates. With a passion for creativity and a commitment to excellence, we specialize in creating bespoke interior spaces that reflect our clients’ unique style and vision. From residential projects to commercial spaces, our talented team of designers collaborates closely with clients to transform their spaces into beautiful, functional, and inspiring environments. With a focus on innovation and attention to detail, Decor Interior Design has earned a reputation for delivering exceptional design solutions that exceed expectations and elevate everyday living and working experiences.
Position Overview:
We are currently seeking a skilled and dedicated Secretary to join our dynamic team at Decor Interior Design. The Secretary will play a key role in supporting the administrative functions of our busy design studio, providing essential assistance to our team of designers and ensuring the smooth operation of day-to-day activities. The ideal candidate will be highly organized, detail-oriented, and proficient in administrative tasks, with a passion for interior design and a desire to contribute to the success of our projects.
Job Details:
- Employer Name: Decor Interior Design
- Job Location: United Arab Emirates
- Salary: AED2050.00 – AED3500.00 Monthly
- Job Position: Secretary
- Job Type: Full Time, Permanent, Part-Time, 40-60 hours per week
- Education: High School or Diploma Degree
- Experience: 1-2 Basic Requirements
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support to the design team, including managing schedules, organizing meetings, and handling correspondence and phone calls.
- Client Communication: Act as a primary point of contact for clients, vendors, and other external stakeholders, responding to inquiries, scheduling appointments, and maintaining client records with accuracy and confidentiality.
- Document Management: Assist in the creation, editing, and distribution of design proposals, contracts, and other project-related documents, ensuring all paperwork is completed accurately and on time.
- Project Coordination: Support project managers and designers in coordinating project timelines, budgets, and deliverables, tracking progress, and ensuring deadlines are met.
- Office Management: Oversee the day-to-day operations of the office, including managing office supplies, equipment, and inventory, and coordinating maintenance and repairs as needed.
- Travel Arrangements: Arrange travel itineraries and accommodations for staff, including flights, hotel bookings, and transportation arrangements, and ensure all travel-related expenses are documented and processed in a timely manner.
- Event Coordination: Assist in planning and coordinating company events, meetings, and presentations, including venue selection, catering arrangements, and logistical support.
- Financial Support: Assist in basic financial tasks such as processing invoices, expense reports, and purchase orders, and maintaining accurate records of expenses and transactions.
- Database Management: Maintain and update client databases, project files, and other organizational systems, ensuring information is current, organized, and easily accessible.
- Ad Hoc Projects: Undertake special projects and assignments as directed by management, demonstrating flexibility and a willingness to contribute to the overall success of the organization.
Qualifications:
- Bachelor’s degree in Business Administration, Interior Design, or related field preferred.
- Proven experience in an administrative role, preferably in a design studio, architecture firm, or related industry.
- Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Excellent communication and interpersonal skills, with a professional and courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Attention to detail and accuracy in all aspects of work, particularly when handling sensitive information and project documentation.
- Ability to work both independently and as part of a team, with a positive attitude and a willingness to learn and adapt.
- Fluency in English; knowledge of additional languages such as Arabic is a plus.
- UAE residency or valid work permit required.
Join Our Team:
If you are a proactive and organized individual with a passion for interior design and a talent for administrative tasks, we invite you to apply for the Secretary position at Decor Interior Design. This is an exciting opportunity to join a dynamic team of design professionals and contribute to the creation of exceptional interior spaces that inspire and delight. We offer competitive compensation, opportunities for professional development, and a collaborative work environment where your skills and contributions are valued and appreciated.
Application Process:
To apply, please submit your resume and a cover letter outlining your qualifications and why you are interested in joining Decor Interior Design. We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted. We look forward to welcoming a talented Secretary to our team!
How to apply:
- Dear candidates kindly send your resume or send your resume to
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